Vacancies

Contract: Full time
Location: Sofia
No. of Vacancy: 1
Published: 19th October 2019

Currently, the GATE Institute is looking for a Personal Assistant to the Director.

Main responsibilities

• Taking ownership of the Director’s diary and arranging meetings and appointments
• Dealing with bookings for travel and accommodation arrangements for the Director and the office and ensure they are booked in accordance to the policy.
• Taking minutes, writing letters/correspondence.
• Being a first point of contact for all visitors and callers for the Director, efficiently handling calls and passing on messages, meeting and greeting associates and visitors, providing a welcome reflective of the Institute brand.
• Researching, collating and analysing information to prepare timely reports, papers and presentations.
• Dealing with incoming and outgoing correspondence for the Director and the rest of the office; including mail, emails, scan copies and any other related incoming and outgoing admin and correspondence.
• Creating and maintaining efficient data management and filing systems.
• Ensuring that the Director and the office are well prepared for meetings and appointments.
• Assisting the Director with the internal accounting and bookkeeping.
• Liaising with the Finance function, assisting with suppliers and invoicing.

Requirements

The ideal candidate for the role will understand the importance of professionalism and delivering a quality service both internally and externally and will have a minimum of 3-4 years of experience within a personal, office or team assistant role.

In addition, the Personal Assistant should:

• Be self-motivated with a results-driven approach and high attention to detail.
• Have a positive, helpful personality, with proven ability to provide excellent administrative service to both internal team members and external contacts.
• Be willing to work with a small, busy team and deliver within deadlines.
• Have excellent telephone manner and written communication skills in both English and Bulgarian.
• Punctuality and professionalism is expected
• Demonstrate excellent knowledge of Microsoft Office package
• Preference for innovative, technology-based environments

GATE offers friendly and supportive work environment, and competitive remuneration, commensurate with your skills and experience.

Required application documents

• Application (free text) addressed to the GATE Director
• CV
• Copy of higher education diplomas
• Copies of other diplomas and certificates of achievement
• Copy of document certifying seniority and professional experience in the specified area

For additional information:
Silvia Ilieva, FMI, Software Technologies Department
e-mail: sylvia@fmi.uni-sofia.bg
Dessislava Petrova-Antonova
e-mail: d.petrova@fmi.uni-sofia.bg

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Only candidates selected for interview will be contacted.