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Office manager

GATE institute "Big Data for Smart Society"" is an autonomous research institute, established in 2019 in Sofia, Bulgaria as a joint initiative between Sofia University Bulgaria, Chalmers University of Technology and Chalmers Industrial Technology, Sweden. Its mission is to accelerate the Big Data and Artificial Intelligence research, innovation and education in collaboration with government, industry and society as a whole.
GATE is focused on developing research capacity in 4 Data Science areas:

  • Big Data Management
  • Big Data Analytics
  • Big Data Insight
  • Software Engineering for Big Data and AI

GATE will provide an attractive and stimulating research environment, an advanced infrastructure, including 3 Open Innovation Labs (Citi Living Lab, Digital Twin Lab, Visualization Lab) and holistic platform, integrating Big Data, IoT and AI emerging technologies. GATE offers diverse opportunities for career growth, fosters research freedom and provides maximum support for personal initiative.
GATE will create value and will accelerate innovation excellence into following strategic application themes:

  • Future Cities
  • Intelligent Government
  • Smart Industry
  • Digital Health

With respect to its planned intensive development in 2020, GATE CoE is looking for а:

Office manager

Responsibilities

  • Coordinating the schedule of the Director and arranging key meetings and appointments;
  • Managing bookings for travel and accommodation arrangements for the Director and the Institute’s staff;
  • Takes meeting minutes and writes letters/correspondence;
  • Serves as a contact point for all callers and visitors at the Institute, efficiently handling calls and passing on messages, meeting and greeting visitors;
  • Researches, gathers and analyses information to prepare timely reports, papers and presentation;
  • Manages the incoming and outgoing correspondence;
  • Creates and maintaining efficient data management and filing systems;
  • Ensures effective organization of meetings and other events;
  • Assists the Director with the management of accounting and administrative documents;
  • Liaising with the Finance and Administration function, assisting with suppliers and invoicing.

Skills, experience and qualifications

  • High school or university degree in Business Administration or a related field;
  • Experience and/or willingness for career development as office manager or personal management assistant;
  • Self-motivated with a results-driven with high attention to detail;
  • Positive personality with excellent administrative service to both internal team members and external contacts;
  • Willing to work with a small effective team and deliver within short deadlines;
  • Excellent oral and written communication skills in English;
  • Excellent knowledge of Microsoft Office package;
  • Punctuality and professionalism.

Our offer

  • Work in an innovative, multicultural environment, with opportunities for acquisition of diverse experience and professional development;
  • Upon the move to the new premises of GATE – modern and appealing work environment, stirring up creativity and productivity;
  • Competitive working conditions and salary commensurate with your skills and experience.

How to apply

То apply for this position, please send the following documents to career@gate-coe.eu:

  1. Application (free text) addressed to the Director of the GATE Institute;
  2. CV;
  3. Motivation letter;
  4. Copy of diploma for higher education;
  5. Copies of diplomas, certificates and other documents, associated with acquired qualifications.

By applying for these positions, you voluntarily provide your personal data and consent to be processed for the purpose of recruitment and selection of personnel. The processing of your personal data shall be carried out in accordance with the requirements of Regulation (EU) 2016/679 (General Data Protection Regulation), the Personal Data Protection Law and related legal acts in Bulgaria.

Application deadline: 10th of July 2020.

Stages of the contest

  1. The Selection Committee reviews the documents, submitted by the candidates and selects those meeting the requirements of the job, as described in the job profile.
  2. Till 17.07.2020 online interviews will be held with the selected applicants.
  3. All interviewed candidates will be notified in writing.
  4. The successful candidate will be offered a labor contract.

For additional information, please contact:
Prof. Sylvia Ilieva, Director, GATE
e-mail: sylvia@fmi.uni-sofia.bg
tel.: 02/971 04 00